1. e-Procurement

Our eProcurement Technology platform – www.procurehere.com – is a B2B (Business to Business) procurement portal developed to help companies handle all their day to day procurement needs. It is available both as an Enterprise Solution or an Application Service Provider (ASP). eProcurement transforms procurement by streamlining and automating each stage of the process, from searching for a product or service to ordering, approval, tracking and invoicing. Components such as on-line catalogues, intelligent purchasing agents, intranet workflow, extranet team-rooms and on-line sourcing are making traditional communication channels, such as fax and telephone, redundant.

Significant improvements have been realized from the introduction of eProcurement. Transaction processing costs and times are reduced, freeing up purchasing professionals to perform more value-adding tasks, and the streamlining and automation reduces maverick purchasing, keeping purchase prices low. This key feature of Privasia’s eProcurement tool is to make procurement simple but efficient.

The following online electronic modules are available from Privasia’s eProcurement:

         Daily Procurement – Purchase Requisition, Purchase Order, Delivery Order, Invoice, Credit Note, Debit Note;

         Auction – Reverse and Forward;

         Online Tendering;

         Budgeting – Departmental and Company Budget;

         Reporting – Spend Analysis, Procurement Report and Purchase Order Consolidation

2. e-Bidding

eBidding platform is a web-based price negotiation tool that utilizes dynamic pricing to derive true market prices of product/services in response to current market supply and demand conditions. This platform incorporates a proven reverse and forward auction method of online auction. Buying or selling organisations post all relevant information and specifications online and invite qualified and capable suppliers or buyers to compete in a real-time auction session.

This method saves time for buyers or sellers and increases their chances of securing a product or service at a better price. This reverse auction approach has consistently returned buyers a savings average of 8% - 20%. As for forward auction, sellers have managed to sell at an average 10% to 30% higher. eBidding enables real-time market price discovery, transparency, and shortened bid cycle time. Since it is web-based, it allows buyers and suppliers to participate wherever they may be, as long as they have access to the Internet.

eBidding provides an easy introduction to participating in e-commerce – with limited business or capital risk and potentially high rewards. The application requires little or no integration with other software. Our application is capable of running several different types of auctions.

3. HRMS (Human Resource Management System)

Privasia’s Human Resource Management System (PrivHRMS) aims to leverage on best-practices and cutting edge technology to transform the conventional human resource development to an efficient and collaborated human resource management environment where all stakeholders are well-connected to processes, information, knowledge and communities within the human resource ecosystem. The solution manages all areas of enterprise level business including processes, resources, communities, intelligence training and learning.

The main modules of PrivHRMS include:-

            (i) Human Resource Management (HRM)
                        HRM provides a mechanism for managing of employee data inclusive but not limited to the managing employee records by                         HR. In this process PrivHRMS is able to add, edit, and view employee records. Sub-modules in this module include                         personal details, qualification, job administration, leave, training, overtime, staff recognition, disciplinary, movement and                         upgrading, compensation and benefit, reports, and resignation.

            (ii) Leave Management
                        The leave module provides a mechanism of performing leave application by a specific employee or for a specific                         employee. Application for leave can be conducted by another authorised individual for a set of employees who may not                         have access to the system. Approval of leave is also managed within this module and the number of approval levels can                         be pre-defined. Employees will be able to monitor the status of their leave application on a real time basis and                         notifications via e-mail will be sent upon completion of a leave approval process.

             (iii) Clinic Management (Medical)
                        This module as its name suggests provides the mechanism of managing the panel clinics and employees visiting these                         panel clinics. Panel clinics will have the ability to attain real-time data from PrivHRMS to confirm on the staff status within                         the organisation. The module would also be able to track medical leaves issued to employees and medical claims from                         the employees. This module would also be able to indicate on medical claims usage of employees at any given time and                         perform necessary verification if the claims have exceeded the yearly medical limit.

            (iv) Payroll
                        Payroll for employees are generated on a monthly or ½ monthly basis based on conditions and calculations that can be                         set through the system. Deductions can also be performed on an automated process for employees in a group or                         individual basis. Printing of payslips can be automated based on the on the payslip format that can be pre-defined.

             (v) Others
                        Other supporting modules of PrivHRMS include the Administration and Configuration modules which provide a control and                         management over employee user access control and setting up system configuration for the full utilisation of PrivHRMS.                         A number of key setup information can be pre-defined by the system administrator using the configurations module.

4. Biometric Time Attendance System

As its name suggests, the Biometric Time Attendance solution provides a highly scalable and reliable time attendance recording and monitoring system which uses smart cards and fingerprints as the medium of authenticating an employee and registering his/her attendance. Traditionally, large corporations have relied on cumbersome punch-cards to keep track of employee attendance. The manual nature of this mechanism takes precious time away from employees (especially those who are responsible of the manual tracking) and thus reduce productivity.

The main objective of the Time Attendance system is to help companies achieve a higher level of efficiency and productivity. All departments will benefit from the implementation of an automated system in terms of timely attendance. The system also allows for reporting at the touch of a button. These reports can be generated according to any particular need at any time period.

The system collects data via 2 simple devices: an employee ID smart card and a biometric / smart card reader. In that, the system helps automate the process of time management and hence reduce human error.

5. Asset Management and Maintenance (AMMS)

AMMS is a fully web-based system that provides functionalities that helps maximize the efficiency of operations and minimize the costs of maintenance. It provides workflow/business process templates that increase speed and accuracy of data input/retrieval by establishing set protocols and screen accessibility based on either job title or task.

Web architecture increases secure remote access to information. It provides Real-time tracking of mobile assets and rotatable spares via barcoding or hand-held computer. It has packaged reports for automatic capture of all information relating to ISO 9000 or other industry certification for ease in compliance.

Customized industry-specific screens, forms and reports - so that a technician performing a particular job will see only those fields relating directly to the task at hand. Full web architecture contributes to low total cost of ownership by extending functionality without additional software license investment. When used as intended, AMMS extends the operational life of equipment and maximizes employee work time by allowing repair work to be "staged" before preventive maintenance begins. A best-of-breed solution, AMMS is configurable to meet the specific needs of each customer, resulting in rapid deployment, efficient installation, and tangible, powerful results.

6. Online Status Report System (OSRS)

The Online Status Report System (OSRS) is a web-based system which aims to promote the use of the electronic medium in reporting and managing weekly or periodic status updates by employees to their respective superiors. OSRS would change the traditional way of status reporting through printed reports and would promote the concept of paperless office. The tool would be used to submit status reports to supervisors, review status reports of subordinates. OSRS uses a scalable approach in its implementation by as it’s is fully web based allowing its users with minimal pre-requisites to utilise the system. Employees will be able to record their weekly status updates and their supervisors will be able feedback or specify a follow up flag if requires.